We all know that having a good grasp of our technology is essential, and memorising every single software process and standard operating procedure (SOP) isn’t the best use of our time.
So let’s focus on creating systems that support us. Here's our top tips!
👉 Centralised Documentation
Maintain easy-to-access, up-to-date documentation that can be referenced as needed.
👉 Efficient Training
Provide targeted training sessions that cover essential functions without overwhelming with details.
👉 Intuitive Tools
Choose software that is user-friendly and intuitive, reducing the learning curve and the need for constant memorisation.
👉 Regular Updates
Keep our SOPs and processes updated regularly to reflect the latest changes and improvements.
By shifting our approach from memorisation to systemisation, we can conserve our brainpower for the strategic, impactful work that makes a real difference.
Let’s make our tools and systems work for us, so we can focus on what truly matters.
We all know that having a good grasp of our technology is essential. But trying to memorise every single software process and standard operating procedure (SOP) isn’t the best use of our time.
Here’s why:
❌ It’s Impractical
With the vast number of tools we use, memorising each one is simply not feasible.
❌ It’s Inefficient
Software interfaces and business processes are constantly evolving, making it unrealistic to keep up with every change.
❌ It’s Not Impactful
Our focus should be on the tasks that drive our business forward, not on rote memorisation of procedures.
Relying on memorising SOPs can quickly deplete our mental energy, leaving us less capable of engaging in the meaningful work that truly drives our business.
Instead, let’s focus on creating systems that support us! Keep your eyes peeled as we share some of these over the next few weeks.
Relationships are key to every transaction.
We really get to know you, your business and your industry to make sure our systems solutions are tailored completely to your needs.
Book a chat with Vinnie today!
We've been working for more than 5 years with Transpower on the Access & Occupation project.
We made things much easier for everyone involved by turning a complicated process that used to involve a lot of emails and spreadsheets into a 6-stage process that runs smoothly with automated steps.
The people who care about this project are really happy with it, and so are we!
We love seeing how much our work can impact and improve a business' operations.
RESOURCE ALERT
We've already talked about how much the Reach Design team admire David Jenyns.
David became a systems devotee and went on to found systemHUB.com and SYSTEMology™. Today David and his team of SYSTEMologists are on mission to free all business owners – who are trapped just like he once was – on a worldwide scale.
Recognised as a high achieving businessman, you will find many of his keynotes on YouTube.
Let us know which is your fav!
Resource alert!
As the Chair of the Māori in Business Wairarapa, Vinnie is all about supporting and uplifting Māori business owners and professionals.
We shared Whāriki's funding opportunities information last month and this month's resource comes recommended by Olivia during the He Waka - Digital Up Program.
This resource is Maramataka Online by All Right? Maramataka calendars highlight the connection between the moon and our wellbeing, which is very useful when planning huis or engaging with clients.
Check it out online!
PART 3 - The Outcome
Vinnie tells us of her time in Papua New Guinea where she volunteered at a Resource Centre for people with disabilities. The introduction of a simple system absolutely revolutionized their workflow - and could do the same for you!
PART TWO - The Solution
Vinnie tells us of her time in Papua New Guinea where she volunteered at a Resource Centre for people with disabilities. The introduction of a simple system absolutely revolutionized their workflow - and could do the same for you!
Stay tuned for the next part in this 3-part series.
PART ONE - The problem
Vinnie tells us of her time in Papua New Guinea where she volunteered at a Resource Centre for people with disabilities. The introduction of a simple system absolutely revolutionized their workflow - and could do the same for you!
Stay tuned for the next part in this 3-part series.
Last month marked the end of He Waka - Digital Up. We concluded the event with our very own Vernette presenting on digital processes and systems!
It was a really engaging session with lots of input from the group.
Thanks to everyone who came!
Ever dreamt of your business running itself? David Jenyns teaches us the power of systems in achieving just that.
Inspired by his methodology, we at Reach Design help you build robust systems that ensure your business operates smoothly—even when you're not there.
Let’s talk about which areas of your business could benefit most from systemization!
Ever feel like your business is running you instead of the other way around?
It might be time to streamline your processes!
By simplifying how things are done, you not only save time but also reduce errors and improve your team’s productivity.
👉 Start by mapping out all your current processes and pinpoint where the bottlenecks are.
Remember, a smooth process is key to a smooth-running business! 🌟
Want long-term success? Future-proof your biz with scalability and Reach Design's expert tips!
👉 Smart Planning: Create a plan that can grow with time. Think about how your business can become bigger and better.
👉 Embrace Tech: Use new technology to make your business stronger. This will help you handle more customers and do things faster.
👉 Know Your Customers: Listen to what your customers want. Make sure they are happy so they stay with you as you grow.
👉 Be Flexible: Be ready to change things when needed. A good business can adapt to new situations.
👉 Learn and Improve: Keep learning new things and making your business even better. This will help you stay ahead.
👉 Team Up: Work with other companies, like Reach Design, to make your business even stronger. Together, you can do amazing things.
👉 Stay Safe: Protect your business from problems like hackers. Make a plan to handle tough situations.
👉 Keep an Eye on Numbers: Look at numbers to see how well your business is doing. This will help you make the right choices.
👉 Be Patient: Growing takes time. Don't rush, and keep working hard.
👉 Have Fun: Remember, growing your business should be exciting and fun. Enjoy the journey!
Have you checked out our blog recently?
If you're new to digital process automation - this is the place to start!
We cover everything from systems to security, and wrap it all up with digital updates.
We'd love to hear from you if you have!
Often discussion around automation can be very technical and clinical, leaving you feeling more scared of the future than hopeful for the opportunities.
Vinnie brings a human element to the discussion - sharing how automation can be beneficial for you and your family!
We'd love to hear your thoughts!
More women in tech 👏
Say it louder for the people in the back
MORE WOMEN IN TECH! 👏👏
We are excited here at Reach Design to be living up to our promises and supporting more women in tech.
Keep your eyes peeled for an introduction coming soon
Guilty as charged!
Do other small business owners find themselves responding like this when replying to business emails?
With digital systems in place, the work of many can be achieved with a few - get in touch to learn more about this service!
https://reachdesign.nz/contact
When Vinnie first became involved with Māori in Business Wairarapa, she was trying to find her way.
New to the Wairarapa and new to integrating her Maori culture into her business.
Māori in Business Wairarapa was that link Vinnie was looking for to connect the two.
