02/04/2024
JOB AVAILABLE
PERSONAL ASSISTENCE NEEDED ARGENTLY.
SUMMARY
Reporting directly to a Ceo, readers coffee shop, or director of company-wide departments, works independently performing a wide range of complex and confidential administrative and clerical support duties. Requires are excellent communication, interpersonal skills and ability to provide information, service to a wide range of internal and external contacts. Requires knowledge of the media house or copyrights (publishing), departmental policies and procedures. Includes, responsibility for executive office management as appropriate.
Typical Duties
1. Provides wide range of complex office administration and support to the highest ranking manager/faculty member of a school-wide or University wide department.
2. Serves as principal administrative contact and liaison with all University constituents and external contacts, typically including government and media agencies.
3. Develops, implements and administers departmental office systems and procedures. establishes office procedures, policies and operations. Interprets and communicates Policies and processes.
4. Monitors budget including tracking expenditures and providing reports. May prepare spreadsheets for budgets, grants or contracts, including tracking and maintaining expenditures and reconciling accounts; uses budget tool. Prepares financial reports using on-line financial systems, or oversees and directs the work of an associate preparing the reports. May serve as approver for financial transactions representing the department.
5. May maintain personnel records. May assist with interviewing for company or staff assistant Positions.
6. Reviews, assesses, routes, answers and monitors follow up action steps on correspondence. Gathers and analyzes information required for administrative reporting.
7. Provides wide ranges of support including: keyboarding, composing and editing letters, memoranda, reports, lecture/course materials, presentations, cases. Prepares copy for publication or submission of grant proposals and/or reports.
8. Uses multiple technical applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email, and other technical/scientific applications. Uses Internet, may include web maintenance and design.
9. Serves as principal contact and source of information for customers of the department, Including all departments, students, staff and external customers.
10. Manages complex calendars, arranges for meetings, appointments and travel arrangements.
11. Coordinates events, including conferences, seminars, and colloquia.
12. Purchases and maintains inventory of supplies for office
13. Performs library/research work and summarizes findings.
14. Creates and maintains filing system(s).
15. Answers and routes phone calls, mail and e-mail messages and may handle wide-range information dissemination.
16. May assist in training, scheduling, and distributing work of clients, casuals, or temporary staff.
17. May coordinate faculty recruitment and/or promotion processes.
18. May be responsible for obtaining permissions and copyright registration.
19. Contributes to unit effort by accomplishing related duties as required.
Typical Requirements
Education: College qualifications are preferred, or an equivalent of education plus experience in an office environment. Skills and Experience: Related experience with proven office administration and Customer service skills required. Solid working knowledge of office processes and business policy development, and of related computer software and electronic communications tools. Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy. Experience managing to a budget and with multiple deadlines required. Ability to work across teams and with a variety of projects and constituencies.
Deadline: 29 May 2024
TIME: 00:00
Office address for handover:
Acasia Street building no 5
Kuruman
Email: [email protected]
call: 065 984 2177
