Maddie- Virtual Assistant to Online Business Owners

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Maddie- Virtual Assistant to Online Business Owners

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Virtual Assistant, wife & mama

https://bio.site/maddiedorman?fbclid=PAZXh0bgNhZW0CMTEAAaaTHGNVa1FHloPHgMY3k-d_OXTwQMCZHAdb946kZA8PP2VsIIYzPedFFsw_aem_sPL4raqDqtOXGNT6HndY8A

26/02/2025

We’ve all experienced this… and if you haven’t you’re either lying or delusional. Or lack the ability to self reflect.

Because I’ve been there. Working in mental health with a crazy caseload, burnt out and with little support? You can bet money I had messages fall through the cracks.

You’re not meant to stay stagnant. Growth is inevitable. And it’s beautiful if you allow it to actually do its thing and grow.

So be real (even if only with yourself)

Which one jumped out at you and waved that little white flag 🏳️??

21/01/2025

Stop procrastinating…
Stop saying you’ll get to it…
Stop putting off what you know you need to get done in order to set yourself up for success.
In a world that’s practically a dumpster fire 🔥 take control of what you’re able!

01/07/2024

Do you ever feel like your brain is constantly functioning with about 50 tabs open? Just 24/7 running on sheer willpower? We’ve all been there, and we all know what it leads to: burn out.

And you know what they say. “It’s time to break the burn out cycle…”

Or “Here’s what you should be doing to end the cycle of burn out”. But who even is “they”?

I don’t know, and I don’t care.

What I do know is you should STOP listening to them.

Every day you’re inundated with “advice” on how to break the cycle of burn out you’re stuck in. But what if you have tried it all? Down to vitamin supplements, exercise, and the food you’re consuming.

After restless nights, stress that made me lose hair, and sooo many tears later I realized I had been doing everything I could to break the burn out cycle.

Except for one small thing.

Instead of trying to break the cycle of burn out in the environment I was in, I thought “what if I change the environment altogether?”

Stop. Read that again.

Sound familiar?

Was this the reason you started your business in the first place?

Or is this where you are now? Stuck in a cycle of burn out in your own business.

Business isn’t supposed to be about simply surviving. It’s about THRIVING!

As humans we are designed to be a part of a community…

We’re designed to connect with others; to be supported by others…

So what’s stopping you from reaching out to that person you’ve been thinking could really help you?

What’s stopping you from being a cycle breaker and taking the (possibly) scary next step that allows you to thrive?

12/04/2024

You may not want to hear this but the reason you’re not seeing real change happening is because somewhere there’s a “roadblock”.

This could look like a handful of things. But I’m willing to bet at the root of it, this “roadblock” is you.

Let me ask you a question. What’s that one thing you’re holding onto because you think it gives you control?
Close your eyes and think about it, then come back.
Do you have it? Good. Now let it go!

That thing making you feel like you have all the control? It’s lying to you. It’s creating a false sense of control. Don’t give it the power to rule your life.

This false sense of control lures you into thinking you have to do it all or you’re not worth it. You’re not cut out for business. You’re going to fail.

STOP. You have to stop trying to learn it all, juggle it all, sacrifice it all.
You may not want to hear this but you need to.
When you stop trying to be the one doing it all and start prioritizing growth it will all come easier.

I stopped trying to do it all and started to prioritize growth personally and in business.
Do you know where it got me?

I’m more confident in what I say and share.

I’m comfortable enough to know I can show up when I’m in a good place, and step back when I’m tired.

I made investments, not just in my business but in me as a person. Because ultimately my business is a reflection of me.

Share this post if you know somebody who needs to hear this.
If that person is you, save it for when you might need it again. Better yet, send me a DM so we can get you out of feeling like you have to do it all, and into prioritizing YOUR growth.

07/03/2024

Let’s chat goal setting.
Because you might be doing it wrong!

I know that sounds harsh, but I will always give it to you straight.

In the beginning of the year, I shared my opinion on New Year’s resolutions, and I honestly think they’re a bunch of bull. When setting resolutions people often make the mistake of setting them without creating actionable steps to make it attainable. Besides you don’t need a new year to set a new goal. So ditch that mentality, and create a new one!

So what do you need to do to set attainable goals?
Remember these three things:
-You need action steps to reach the goal
-You can be hopeful but always be realistic
-And DON’T quit if an action step is missed

Picture this:
You want to take a vacation. As an entrepreneur you need a vacation. But you think, “I can’t just leave my business.” So what would it take to be able to leave your business for a short time?
Start planning it out, working backwards. You need someone (or maybe multiple someones) to keep things running. In order to hire you need to know the scope of their work. In order to know that you need to sit down and determine what needs to be done and what can wait.
Then you think, in order to hire someone I need to find them, and in order to train them I need a full-proof onboarding process.

This sounds like a lot right? But let me ask you this… Which sounds more attainable? All those steps I just listed OR “I’m going to take a vacation” and hopes being dashed because lack of a plan makes it impossible?

The rest of life looks just like this.
Trying to pay off debt? Create actionable steps to get there.
You want to start working out and eating healthy? Create actionable steps to get there.
You want to start a business? Create actionable steps to get there.

You wouldn’t expect a newborn to crawl, walk or talk on day 1. So why are you expecting the same of yourself when setting goals?

02/02/2024

🚨Business owners🚨
Creative geniuses that do it all. You create breathtaking moments, manage clients, market your work, and handle the nitty-gritty business side of things, all on your own.

Success stories of self-reliant business owners abound, and they’re certainly inspirational. But what if I told you that even the most remarkable entrepreneur always has room to take their business to new heights?

Picture this: A talented entrepreneur with a thriving business. They’re skilled, passionate, and fiercely independent. They’ve built their business from the ground up, and they can proudly say, “I don’t need help—I’ve got it all covered.” 👏🏼

And it’s true. You have mastered the art of doing it all. But what if that’s just the beginning of your journey?

[Enter: the concept of elevation]

Imagine: in addition to your remarkable skills, you had the support of a virtual assistant—a partner in your success. A VA to handle emails, manage bookings, streamline new ideas, and handle the administrative grind, while you focus on what you do ✨best✨

The transformation can be profound.
Client relationships flourish as communication becomes streamlined. Business operations become a well-oiled machine, allowing you as the entrepreneur to explore new creative avenues.

Moral of the story? Success is fantastic, but it’s not a destination—it’s a journey. Even the most accomplished CEO can elevate their businesses further by embracing the power of support.

So, to all the passionate business owners out there, remember this: You’re already incredible, but there’s always room to reach new heights. Don’t just be a lone creative; be a visionary who knows that even greatness can be elevated 🚀✨

31/01/2024

Thought I would reintroduce myself!

✨Hi, I’m Maddie!

I’ll be 29 this summer.

I am married to the love of my life and mom to a wild 18 month old. He keeps me on my toes 24/7.

Currently, I work as a mental health case manager with youth and as a coach training new staff.

I started my business as a virtual assistant last year in August and you’d be surprised how many things I do at my “9-5” that transfer over!

As a virtual assistant my passions for mental health and admin work get to intersect, and my neurodivergent self loves that!

I’m a huge foodie & love a good iced coffee Our local place is one of my favorites!

You’d be surprised at my range in music taste. It’s… eclectic.

I am a middle child and the only girl. My brothers are amazing and I couldn’t ask for better ones to walk through some rough life experiences with.

What’s a fun fact about you? Drop it below 👇🏼

29/01/2024

Staying organized in business at some point will require finding a system that works best with and for you. But it’s easier said than done, huh? The system that works best for your friend who is in the same business, might not work best for you. Why do you think that is?

I’ll let you in on a secret. We’re all different. We all think different. We all organize different- or don’t which is where myself and this post come in! You don’t have to use the system someone else uses just because it works for them.

So, how do you know what system is going to work best for you? Simple answer: you don’t. BUT you can find the answer.

Most platforms have a free trial period starting at 7 days. So if you’re feeling so-so about what you’re currently using to stay organized, give some others a try. The options are plentiful.
If you like all your stuff in one spot, or even have a team, don’t forget Google is also an option.
I know a bunch of business owners who use Asana, Notion, Trello. Everyone has their preference; and it’s okay to shop around for the one that works for you.
AND depending on what you’re in business for, the free version of the platform might be just what you need.
Don’t forget when trying these out to check out their apps too! If you work between your laptop/PC and your phone, having something easily accessible is a major plus in my book!!
Even if you find two platforms that fit your needs in different ways, and keep you organized the most, jump on them!
Your business deserves to flow effortlessly. You deserve to shut your brain off at the end of the day because you know it’s all taken care of. You deserve to know everything is working efficiently and taken care of. That’s exactly what I’m here for. To help streamline all your behind the scenes needs.

Let me know your favorite platform to keep you organized and why! 👇🏼👇🏼

10/01/2024

I gave you a glimpse of what working together in 2024 would look like.

I shared why working together in 2024 will change not only your business but your life.

Now I want to give you a little sneak peak into HOW working together will ✨transform✨your business- and the way you approach it.

Imagine this:
With tasks like calendar management, email management, chart organization, and data management taken off your to-do list, what would the rest of your day, or week, or month look like?
What would you be able to achieve if the part of your business that weighs the most on you, was no longer a problem?
How much extra time would you have to take on more clients? Or spend with your family? Or just enjoying the quiet?

Now ask yourself this:
If you continue to add all these tasks to your never ending to do list, what will that look like?
Are you managing? Are you surviving? Or are you just existing?

What will it look like if you continue down this road of just existing? Of just trying to keep your head above water? Will the cycle of burn out continue?

Or are you going to be a cycle breaker? Are you wanting your business to transform into what you’ve always dreamed and beyond?

If you’re ready for the support, ready to transform your business into a well-oiled machine, ready to truly enjoy your personal life without that nagging list of to-dos taunting you, then let’s chat! Shoot me a message and we’ll schedule a time to talk.

Nothing changes unless you make the ✨CONSCIOUS✨decision to do so.

29/12/2023

Hello 2024! And hello community!

I am looking forward to this year, and every crazy thing I know it is going to bring (yes, even the stressful ones)! Because I know the people I have in my life, and allow to be a part of every aspect, support me 100%. And as a virtual assistant, this is my goal for you too.

So here’s what’s in for 2024:

✨Boundaries: You will hear me preach about boundaries until I am blue in the face- it is quite literally the hill I will die on. It is my Roman Empire (iykyk 😉)
This is easier said than done, I know! And honestly, we all think putting the boundaries in place is the hardest part, but it’s not, its [star] maintaining [star] them that’s the hardest. So here’s what I want you to take away: hold fast to those boundaries, because I will be holding fast to mine. In business, in my personal life, all of it. Even when working together to achieve your dreams, and make your business flow seamlessly, I want you to always feel comfortable enough to communicate your boundaries. That brings me to my next “in”.

🌒Communication: no one succeeds without communication. Read that again.
I cannot support, if you don’t ask me to. None of us are mind readers. If there isn’t open, honest communication partnerships and relationships never work.

🌱Trust: I will never ask you to blindly trust me. Trust takes time. Trust takes a relationship and investment. What I will ask, is that you trust yourself.
I’m a gut follower and have learned that it’s okay to take the time to think, to process, to trust ME, and make my decision. As a virtual assistant it is my desire to work alongside you; to support you; to watch you grow. Working together involves mutual trust that of course takes time, but with healthy boundaries and communication as our foundation, that trust will always come!

What’s your biggest concern with working with someone you might not know? Drop it below 👇🏼 or shoot me a message! I am dying to know!

20/11/2023

Who here has been ghosted? 👻🙋🏻‍♀️

In your personal life or in business. It’s not any fun is it?
In fact, at some point or another, it’s probably made you question a lot.

My advice for when this keeps happening: get out of your own head and find someone in the community to bounce ideas off of. Get their opinion on your messaging in posts, DMs- ask them for their brutal honesty. If there’s nothing wrong with how you’re presenting yourself, or you’ve even tweaked how you’re doing so and your messaging is on par, then sweetheart its not you. It’s THEM.

And your energy and time needs to be invested where it’s fruitful and where you’re wanted!

What is your craziest story, or experience, with being ghosted? Drop it below 👇🏼

If you have any questions about being ghosted as a professional drop a question below, or shoot me a DM 🩵

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When I started my business I promised myself (and you- even if you didn’t know) that I’d remain so authentically me. I would change with the world or admit how I talk because some said I should. And I’m happy to say I haven’t… but I haven’t been wholly honest either. I found it harder than I expected to share. I keep my son’s face and name from the internet. Not sharing that felt like hitting a roadblock. But I don’t show him for the same reason I started my business. To protect him. To care for him. To provide an incredible life for him. So I made the decision to revamp. Revamp how I approach sharing. Revamp how I think about authenticity and transparency and what it means to me. I’ve always been one to share it all (about myself anyway). I’ve learned it actually “vets” people. Because how they respond to some of the craziest things I share determines whether I invest my energy. So, just like trusting my gut instinct, I’m carrying this habit into my business.

Just because you thrive in the chaos ≠ your business thriving in the chaos! Stop expecting your business to follow suit… But your business is an extension of you… so it’s 100% possible for it to thrive just like you do. Getting your business to a place of thriving in chaos takes some work. It takes putting some hard working practices in play. It takes a little bit of maneuvering. But it’s possible. Stop by expecting your business to just follow suit. It’s time to actually make a move. And if you’re not sure how- or where to even start- then you need to ASK! Because I can get you there! Thriving in the chaos is livinggg; and your business should have lungs!!

Something new & exciting! 👀👀 After one year in business launching has become one of my favorite things for myself and my clients… so what better way than to make customizable VIP packages for YOU?? I’m so excited to announce this and share that for the first two people to DM and claim their VIP experience it will be 50% OFF. And because I couldn’t stop there… the third person will get 25% OFF. Andddd… my strategy sessions are 50% OFF for the next 24 hours!!

24 hour flash sale!! 50% Off strath sessions for the next 24 hours and a sneak peek into what’s coming in August 👀👀

Staying organized in business: Auditing Version [insert eerie noises here👻] No one likes hearing this word, let’s be honest, but it’s crucial to the success of your business. And the success of your business directly correlates with your success as the CEO. You hear talk about audits in terms of social media and how others see you on those platforms. You hear talk about audits in terms of the government and ensuring you’re in line in business. But how often do you hear about auditing the back end of your business? Making sure everything is working smoothly? Probably not too often, huh? Auditing sounds daunting but I promise it doesn’t need to be. As an admin virtual assistant this is what I’m here to help with, how I support you as CEO and keep your business running smoothly 🏃🏽‍♀️🏃🏻‍♀️ Have questions about what this looks like? Drop ‘em below or shoot me a message! #virtualassistantservices #outsourcingservices #virtualassistantforcreatives #onlineserviceprovider #virtualassistantforphotographers #administrativeva #administrativevirtualassistant

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