20/04/2020
ICYMI: Cebu Technological University President, Dr. Rosein A. Ancheta Jr. has signed Memorandum No. PD20-145 s. 2020 stating the response of the university in these trying times of fighting against COVID-19 threat through the formulation of "CTU Flexible Learning System Policies" for both students and faculty across all campuses.
Here is the full transcript of the memo.
April 20, 2020
CTU Memorandum
No.: PD20-145 s. 2020
TO : Vice President for Academics
University Dean of Instruction All Campus Directors
All Campus Deans of Instruction
All College Deans/Academic Directors All Graduate School Deans
SUBJECT : CTU Flexible Learning System Policies During The Threat of COVID 19
1.Suspension of in-person classes (traditional classroom set-up) is extended until the last day of second semester 2019-2020 on May 24, 2020.
2.Conversely, concerned regular and non-resident instructors/professors, both in the undergraduate and graduate programs are encouraged to sharpen their creativity, ingenuity and innovativeness to ensure delivery of instruction and attainment of competencies set for every course/program through flexible learning system or mixed mode of instruction.
3.All concerned may continue giving home-based alternative academic activities that generally do not require a student to go out from home and look for an internet shop. However, for some classes that already have ongoing online class may continue to do so but without jeopardizing students’ participation for the reason of inaccessibility. In this case, concerned faculty must reach out to students’ favor and health safety.
4.With CTU’S observance of national issuances (like CHED, PASUC and National Government) as well as that of the Local Government Units (Cebu Province and Cebu City) related to University operations during the threat of COVID-19, the University has come up with the following policies:
A.For Undergraduate Students
a.Instructors/Professors may exercise academic freedom in the delivery of instruction
and the determination of the students’ performance;
b.The faculty may exercise flexibility in determining the extent of lesson adjustments if necessary by prioritizing topic coverage; hence, all have to re-map or map out topic scope and sequence without sacrificing quality;
c.Computation of final grades may be based from all activities in the preliminary and midterm periods plus the assessments being made out of the six-week tasks in the AAAs (Alternative Academic Activities) during the suspension of classes from March 16 to April 28 or until the remaining days of the second semester of 2019-2020 (from April 29-May 24, 2020);
d.In the spirit of CHED COVID ADVISORIES Numbers 1-6, let us evaluate students on the basis of available indicators as of this pandemic situation and forego other curricular activities for the remainder of the semester;
e.Upon initial assessments, if there are students whose performance is not passing, the faculty is requested to patiently extend extra mile to guide, reinforce, if not remediate to allow the students to pass. He or she does not have the luxury of time to prove or disprove his capabilities because of the situation. In this case, let us adopt CHED’s concept of leniency provided the student has proof of compliance.
f.Concerned faculty may opt to utilize April 29 - May 24, 2020 for;
f.1.continuing alternative academic activities to comply the regular semester; or
f.2.the initial assessment of student performance or tasks during the six week AAAs; or
f.3.the remediation, tutorials, reinforcements and other flexible means to offset attainment of needed competencies.
g.For students, who may still lack the academic requirements or needed competencies as assessed by the concerned instructor/professor, are still given enough time until July 15, 2020. Hence, concerned faculty is again requested to deliberately reach out to the students for them to be able to comply with the requirements and thus eventually getting a passing grade of a particular course.
h.Policies on OJT and Thesis requirement for undergraduate students may concern the following;
h.1.All Campus Directors through their OJT coordinators may also facilitate alternative activities to enable students to complete required practicum/OJT hours (Reference: CHED COVID Advisory No. 3 on 11 March 2020);
h.2.OJT programs scheduled this Summer 2020 (for example engineering programs) may adopt a special schedule carefully arranged by the concerned college deans subject to approval by top authorities;
h.3.Unscheduled oral defense and scheduled oral defense caused by the suspension of traditional classroom set up may be done through online arrangement (zoom or skype) if the college/campus has such capability;
h.4.In the event that holding of oral defense through online is not feasible, students are instead required to submit a simplified thesis report following the IMRAD (Introduction-Methodology-Results and Discussion) format;
h.5.If the thesis report is not yet organized or the student(s) has/have not yet finally designed the thesis, case study or capstone project may be a good substitute as a proof of compliance;
h.6.Other possible flexible learning activities are encouraged based from the ingenuity of the concerned faculty.
B.For Graduate Students
a.Note that the first trimester (January-April 2020) is about to end;
b.Graduate faculty may now assess the performance of your students based on the latter’s achievement prior to the suspension of classroom meetings and also from their performance in the assigned tasks stipulated in the four-week AAAs;
c.If the concerned graduate students may not be able to comply with the course requirements in either the foundation courses, major courses, cognates as well as thesis seminar or dissertation agendum, the faculty has to give the concerned graduate student enough time to comply until July 15, 2020;
d.Graduate student whose design hearing or oral defense schedules are postponed due to class suspension may use online mode (zoom, skype and other means depending on the capability of the graduate school). Again, students are given ample time for these activities until July 15, 2020;
e.The second trimester will start on May 2020 and end on August 2020. The Graduate School faculty and staff need to prepare for the new/alternative learning modes;
f.Hence, a few, if not a number of graduate students may simultaneously perform some course requirements in the second trimester while complying with some in the first trimester so as not to compromise quality.
5.Uploading of grades for the second semester of 2019-2020 and the first trimester of 2020 shall be on July 16-31, 2020.
6.Campus Directors are directed to formulate a campus admission/entrance policy for incoming freshmen on the note that at this time of crisis CTU will adopt open admission with due consideration of the campus carrying capacity; further, excellent grades of freshman applicants be given preference for all board programs.
7.Campuses/colleges that require hiring of faculty may please coordinate with Dr. Jana Gloria F. Almerino, Acting HRMO for possible online mode of selection/hiring of faculty.
8.Concerns about graduation for batch 2019-2020 may be further deliberated in the next management council meeting.
9.This is for widest dissemination and perusal.
ROSEIN A. ANCHETA JR., ASEAN P.E., D.M., Ph.D.
SUC President IV
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